Authority to award contracts:
- <$100K the approval of the Head of Department responsible and their Chief Officer is required
- At $100K to <$250K the Chief Officer may approve on the advice of the Entity Procurement Committee
- At $250K or greater the Chief Officer may approve on the advice of the Public Procurement committee
An entity shall accept the successful bid unless:
- the supplier presenting the successful bid is excluded in accordance with regulation 15(1) of the Procurement Regulations;
- the procurement is cancelled in accordance with regulation 12 of the Procurement Regulations; or
- the procurement, the bid or the bidder contravenes or is otherwise not compliant with the provisions of the Procurement Law and the Procurement Regulations.
Immediately after the successful bid is determined, the entity shall dispatch the notice of acceptance of the successful bid to the supplier that presented the bid, subject to the contract and approval requirements being met.
The entity shall promptly issue a regret letter to every unsuccessful bidder containing the following information:
- the name of the successful bidder;
- the total contract value; and
- instructions for obtaining a debriefing.
Sample award and Regret letter templates may be found on the Central Procurement Website in the Procurement Journey under the tool list.
Publishing the award notice may be found in the next section of the Procurement Journey at Public Reporting